Workplace Experience (Onsite – San Francisco)

About Brain Co.

Brain Co. is at the forefront of productionizing artificial intelligence for real-world problems, propelling advancements and shaping the future with pioneering work. Our mission is to ensure that the transformative powers and automation of AI are applied to real-world problems in various governments and industries where manual work is still dominant.

About the Role

We’re looking for a hands-on, highly organized Workplace Specialist to own the day-to-day operations of our San Francisco office and help scale our physical footprint as we grow. This role blends workplace operations, employee experience, and real estate support — ideal for someone who enjoys creating an intentional, well-run office and fostering a positive onsite culture.

You’ll be responsible for keeping the office running smoothly, supporting employees day-to-day, managing vendors and budgets, and partnering with leadership on team and office growth. You’ll also play a key role in shaping office culture through events, gatherings, and shared experiences.

What You’ll Do

Office & Workplace Operations

• Own daily office operations to ensure a welcoming, functional, and well-stocked workplace

• Manage meal programs, kitchen inventory, office supplies, and overall office organization

• Partner with IT/AV teams to support onsite technology, conference rooms, and equipment needs

• Serve as the primary point of contact for office-related requests and issues

• Help shape and maintain a positive, efficient employee onsite experience

Office Culture & Events

• Act as a steward of office culture and employee experience in our SF office

• Plan and execute recurring onsite moments such as monthly happy hours, team lunches, and celebrations

• Support company events, offsites, and in-office programming

• Create an office environment that encourages connection, collaboration, and a strong sense of community

Vendor & Budget Management

• Source, manage, and maintain relationships with vendors (cleaning, facilities, food, events, etc.)

• Track and manage workplace and event budgets, invoices, and expenses

• Identify opportunities to improve efficiency and reduce costs without sacrificing experience

Facilities & Real Estate Support

• Support office growth initiatives, including researching new office spaces and coordinating moves

• Assist with lease management, renewals, and landlord communication

• Coordinate office moves, build-outs, and transitions with internal teams and external partners

• Maintain documentation related to leases, floor plans, and facilities agreements

What We’re Looking For

• 4+ years of experience in workplace management, office management, facilities, or a similar role

• Experience supporting real estate activities such as office searches, lease management, or office moves

• Strong organizational and project management skills with the ability to manage multiple priorities

• Comfort managing budgets, vendors, and contracts

• Excellent communication skills with a people-first, service-oriented mindset

• Tech-savvy and comfortable partnering with IT/AV teams

• Ability to be onsite daily in our San Francisco office

• Experience in a startup or high-growth environment

• Experience planning employee events or managing workplace programming

Why This Role Matters

• High ownership and visibility in a growing company

• Opportunity to shape both office operations and culture as the company scales

• Collaborative, fast-paced startup environment

• A role that blends operations, people experience, and real estate strategy