Inventory and Store Specialist IV- Unit Supply – Lychner Unit (034001)

JOB SUMMARY

Performs advanced stock and inventory work. Work involves coordinating store and warehouse 
operations; displaying and selling merchandise; ensuring compliance with established security 
requirements, loss prevention controls, and procedures; and supervising employees and inmates. 
Works under limited supervision with moderate latitude for the use of initiative and independent 
judgment.

ESSENTIAL FUNCTIONS

A. Assists in developing inventory control guidelines and policies for the agency Laundry, Food 
and Supply program; and assists with reviewing property management policies, procedures, and
controls, and recommends improvements.

B. Coordinates, schedules, and conducts inventory of materials, equipment, and supplies; audits 
inventory results; coordinates the disposal of surplus property and arranges and rotates stock 
and inventory; documents the receipt and distribution of property and the disposition of surplus 
property; and conducts investigations on lost property items.

C. Prepares and reviews estimates of supplies and merchandise needs, prepares purchase 
requisitions, and checks, verifies, and approves requests for replenishing supplies and 
merchandise; verifies the receipt, warehousing, and distribution of products; monitors property 
and supply expenditures; and inspects and ensures proper maintenance of machinery and 
equipment.

D. Reviews and reconciles requisition, accounting, budget, and inventory reports; and reviews and 
maintains inventory records, purchase orders, vouchers, and other related forms.

E. Trains and supervises the work of employees and inmates; provides technical assistance in 
handling stock, record keeping, warehouse operations, and applicable policies and procedures; 
and ensures security procedures and safety standards are maintained.

F. Assists in maintaining security of assigned inmates.

* Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Three years full-time, wage-earning supply, warehouse operations, inventory and stock 
control, or purchasing experience. Thirty semester hours from a college or university 
accredited by an organization recognized by the Council for Higher Education Accreditation 
(CHEA) or by the United States Department of Education (USDE) may be substituted for 
each year of experience on a year-for-year basis.

3. Budget monitoring experience preferred.

4. Experience in the supervision of employees or inmates preferred.

5. Correctional custody or law enforcement experience preferred.

B. Knowledge and Skills

1. Knowledge of warehouse operations and inventory and stock control methods and 
procedures.

2. Knowledge of inventory and stock control record keeping to include manual and automated 
inventory control systems. 

3. Knowledge of budget monitoring principles and techniques preferred.

4. Knowledge of state and federal laws, rules, regulations, and statutes pertaining to the 
handling of state property preferred.

5. Knowledge of agency and departmental organizational structure, policies, procedures, 
rules, and regulations preferred. 

6. Skill to communicate ideas and instructions clearly and concisely.

7. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the 
public. 

8. Skill to interpret and apply rules, regulations, policies, and procedures.

9. Skill in problem-solving techniques.

10. Skill to prepare and maintain complex records and files in an automated system.

11. Skill in the use of machinery and equipment in the assigned area.

12. Skill in the use of computers and related equipment in a stand-alone or local area network 
environment.

13. Skill to train and supervise employees and inmates.

14. Skill in the use of Advanced Purchasing and Inventory Control System (ADPICS) and 
LONESTARS purchasing and financial accounting information systems preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend 
repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, 
alphabetize, lift and carry 45 lbs. and over, perceive depth, operate a motor vehicle, and operate 
motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving 
objects, radiant and electrical energy, working closely with others, working alone, working 
protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include 
computer and related equipment, calculator, copier, fax machine, hand truck, pallet jack, 
platform truck, drum cradle, telephone, dolly, and automobile.